Proposed Revisions to NECoDA Bylaws
Current – Update 11/1/03
BYLAWS OF CoDA InterGroup, Inc.
SECTION 1. PRINCIPAL OFFICE
The principal office of the corporation is located in Middlesex County, Commonwealth of Massachusetts.
SECTION 2. CHANGE OF ADDRESS
The designation of the county or state of the corporation’s principal office may be changed by amendment of these ByLaws. The Board of Directors may change the principal office from location to another within the named county by noting the changed address and effective date below, and such changes of address shall not be deemed, nor require, an amendment to these ByLaws.
510 King Street, Littleton, MA 01460 Dated 3/1/1996
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SECTION 3. OTHER OFFICES
The corporation may also have offices at such other places, within or without its state of incorporation, where it is qualified to do business, as its business and activities may require, and as the board of directors may, from time to time, designate.
SECTION 1. INTERNAL REVENUE CODE (IRC) SECTION 501(c)(3) PURPOSES
The corporation is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code.
SECTION 2. SPECIFIC OBJECTIVES AND PURPOSES
The specific objectives and purposes of this corporation shall be to assist, encourage and serve a Fellowship of people dealing with codependency; to reinforce their efforts to understand themselves; and to foster their efforts in developing healthy and loving relationships.
The corporation shall encourage unity of purpose and growth of CoDependents Anonymous (CoDA) Groups in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont, and to assist in the goal of providing a spiritual program of recovery based on the Twelve Steps and Twelve Traditions. CoDA Group Members gather together to support and share with each other their experience, strength and hope in an effort to solve their common problems and to help others do the same. Membership in a CoDA Group is open to all people who have a desire for healthy and fulfilling relationships.
The corporation is a service body, which assists the Groups by publishing and disseminating information and materials; by serving as a communication center for Groups and for individuals seeking information; and by performing all other necessary services which the Groups cannot do independently, in furtherance of the foregoing purposes as may be carried out by a corporation organized under Massachusetts General Laws Chapter 180 and described in Section 501(c)(3) of the Internal Revenue Code.
SECTION 1. NUMBER AND ELECTION
The corporation shall have up to nine (9) directors and collectively they shall be known as the Board of Directors. At the initial meeting of the Board of Directors, the Board may by a majority vote, designate to a CoDA Fellowship Assembly the power and authority to elect Directors. The CoDA Fellowship Assembly shall meet prior to the annual meeting of the Board of Directors; each Assembly Meeting Representative shall cast one vote per candidate, and may vote for as many candidates as the number of candidates to be elected to the Board. The candidates receiving the highest number of votes up to the number of Directors to be elected shall be elected to serve on the Board. Alternate board members shall be also elected at the Assembly. At the annual meeting the Board, by majority vote, will vote on whether to adopt the election results of the Assembly.
SECTION 2. QUALIFICATIONS
Directors shall be of the age of majority in this state. Directors shall be qualified as below specified, except that the Assembly may, by majority vote, waive qualification (a) below:
The director shall be an active CoDA member, familiar with the 12 Steps and 12 Traditions, serving or having previous experience as a Group Service Representative for a CoDA group.
At least two directors shall be Massachusetts CoDA Group Members
At least one director shall be a New Hampshire CoDA Group Members
At least one director shall be a Rhode Island CoDA Group Members
At least one director shall be a Connecticut CoDA Group Members
At least one director shall be a Maine CoDA Group Members
At least one director shall be a Vermont CoDA Group Members
SECTION 3. POWERS
Subject to the provisions of the laws of this state and any limitations in the Articles of Organization and these ByLaws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board of Directors, who are trusted servants.
SECTION 4. DUTIES
It shall be the duty of the directors to:
Perform any and all duties imposed on them collectively or individually by law, by the Articles of Organization, or by these ByLaws;
Appoint and remove, employ and discharge, and, except as otherwise provided in these ByLaws, prescribe the duties and fix the compensation, if any, of all officers, agents and employees of the corporation;
Supervise all officers, agents and employees of the corporation to assure that their duties are performed properly
Meet at such times and places as required by these ByLaws;
Register their addresses with the Secretary of the corporation, and notices of meetings mailed or electronically delivered to them at such addresses shall be valid notices thereof;
Provide such information or take action as needed to facilitate the corporation’s business functions, as deemed necessary by the Board of Directors, including, but not limited to, the affixing of signature to such forms and documents required in Section 4 duties.
SECTION 5. TERM OF OFFICE
The initial directors shall be those persons named as directors in the Articles of Organization. Four of the initial directors shall have an initial term of one year, and the remaining three directors shall have an initial term of two years. Thereafter, the directors shall hold office for a period of two years and until their successor is elected and qualifies. Alternate board members shall hold office for a term of one year.
SECTION 6. POLICIES
When setting corporate policies, the Board of Directors shall reference and rely upon the CoDA Fellowship Service Manual, the Twelve Traditions of CoDA, any motions passed at the CoDA Service Conference (CSC), and relevant issues which may be voted on and approved by the New England CoDA Fellowship.
SECTION 7. COMPENSATION
Directors shall serve without compensation. They shall be allowed reasonable reimbursement of expenses incurred in the performance of their duties as preapproved by the Board of Directors.
SECTION 8. PLACE OF MEETINGS
Meetings shall be held at such place as designated by resolution of the Board of Directors.
SECTION 9. ANNUAL MEETING
The annual meeting of the Board of Directors shall be held within six weeks of the Spring Assembly and no later than six months after the end of the fiscal year of the corporation on such date and at such hour and place as the directors shall determine.
SECTION 10. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the Chairperson of the Board, the President, by any two directors or, if different, by the persons specifically authorized under the laws of this state to call special meetings of the Board. Such meetings shall be held at the place, date and timedesignated by the person or persons calling the special meeting.
SECTION 11. NOTICE OF MEETINGS
Unless otherwise provided by the Articles of Organization, these ByLaws, or provisions of law, the following shall goven the giving of notice for meetings of the Board of Directors:
Annual and Special Meetings. The Secretary of the corporation shall give at least one week’s prior notice to each director of the annual meeting and each special meeting of the board. Such notice may be oral or written, may be given personally, by first class mail, by telephone or electronically, and shall state the place, date and time of the meeting and the matters proposed to be acted upon at the meeting.
Waiver of Notice. Whenever any notice of a meeting is required to be given to any director of this corporation under provisions of the Articles of Organization, these ByLaws, or the law of this state, a waiver of notice in writing signed by the director, whether before or after the time of the meeting, shall be equivalent to the giving of such notice.
SECTION 12. QUORUM FOR MEETINGS
A quorum shall consist of three (3) of the members of the Board of Directors.
Except as otherwise provided under the Articles of Organization, these ByLaws, or provisions of law, no business shall be voted on by the board at any meeting at which the required quorum is not present, and the only motion which the Chair shall entertain at such meeting is a motion to adjourn.
SECTION 13. MAJORITY ACTION AS BOARD ACTION
Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present is the act of the Board of Directors, unless the Articles of Organization, these ByLaws, or provisions of law require a greater percentage or different voting rules for approval of a matter by the board.
SECTION 14. CONDUCT OF MEETINGS
Meetings of the Board of Directors shall be presided over by the Chair of the Board or by a Chairperson chosen by a majority of the directors present at the meeting. The Clerk of the corporation shall record and maintain records of all meetings of the board, provided that, in their absence, the presiding officer shall appoint another person to act as Clerk of the Meeting.
SECTION 15. VACANCIES
Vacancies on the Board of Directors shall exist (1) on the death, resignation, or removal of any director, and (2) whenever the number of authorized directors is increased.
Any director may resign effective upon giving written notice to the Chairperson of the Board, the President, the Clerk or the Board of Directors, unless the notice specifies a later time for the effectiveness of such resignation No director may resign if the corporation would be left without a duly elected director or directors in charge of its affairs, except upon notice to the Office of the Attorney General or other appropriate agency of this state.
Directors may be removed from office, with or without cause, as permitted by and in accordance with the laws of this state.
Unless otherwise prohibited by the Articles of Organization, these ByLaws or provisions of law, vacancies on the board shall be filled by an elected alternate, if an alternate is available or as elected by a majority vote of the Board of Directors at a duly called meeting. If the number of directors then in office is less than a quorum, a vacancy on the board may be filled by approval of a majority of the directors then in office or by a sole remaining director. A person elected to fill a vacancy on the board shall hold office until the next election of the Board of Directors or until their death, resignation, or removal from office.
SECTION 16. NON-LIABILITY OF DIRECTORS AND OFFICERS
The directors and officers shall not be personally liable for the debts, liabilities, or other obligations of the corporation.
SECTION 17. INDEMNIFICATION BY CORPORATION OF DIRECTORS AND OFFICERS
The directors and officers of the corporation shall be indemnified by the corporation to the fullest extent permissible under the laws of this state.
SECTION 18. INSURANCE FOR CORPORATE AGENTS
Except as may be otherwise provided under provisions of law, the Board of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee, or other agent of the corporation) against liabilities asserted against or incurred by the agent in such capacity or arising out of the agent’s status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the Articles of Organization, these ByLaws, or provisions of law.
SECTION 19. ABSENCES
The term of an officer may be terminated upon the event of the following: three (3) consecutive or four (4) total absences from regularly scheduled meetings during any one year of term of office..
SECTION 1. DESIGNATION OF OFFICERS
The officers of the corporation shall be a President/Chairperson, a Treasurer, and a Clerk. The corporation may also have other such officers with such titles as may be determined from time to time by the Board of Directors.
SECTION 2. QUALIFICATIONS
Any person serving as a director of CoDA Intergroup, Inc. may serve as President or Treasurer or any other created position with the exception of Clerk of the corporation.
Any person serving as a director of CoDA Intergroup, Inc., and a resident of Massachusetts, may serve as Clerk of the corporation. If the corporation has a registered agent, the Clerk does not need to be a resident of Massachusetts.
SECTION 3. ELECTION AND TERM OF OFFICE
At the annual meeting of the board, the officers shall be elected from among the Board of Directors. Each officer shall hold office until they resign, are removed, or are otherwise disqualified to serve, or until their successor shall be elected and qualified, whichever occurs first.
SECTION 4. REMOVAL AND RESIGNATION
The Board of Directors at any time may remove any officer either with or without cause. Any officer may resign at any time by giving written notice to the Board of Directors or to the President or Secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein and, unless other specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of the Section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the Board of Directors relating to the employment of any officer of the corporation.
SECTION 5. VACANCIES
Any vacancy caused by the death, resignation, removal, disqualification or otherwise, of any officer shall be filled by the Board of Directors. Vacancies occurring in offices of officers appointed at the discretion of the board may or may not be filled, as the board shall determine.
SECTION 6. DUTIES OF PRESIDENT
The President shall be the chief executive officer of the corporation, subject to the control of the Board of Directors. They shall perform all duties incident to their office and such other duties as may be required by law, by the Articles of Organization, or by the ByLaws, or which may be prescribed from time to time by the Board of Directors. Except as otherwise expressly provided by law, by the Articles of Organization, or by these ByLaws, they shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks or other instruments which may from time to time be authorized by the Board of Directors.
SECTION 7. DUTIES OF THE CLERK
The Clerk shall:
Certify and maintain the original, or a copy, of these ByLaws as amended or otherwise altered to date.
Maintain a record of minutes of all meetings of the directors and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof.
See that all notices are duly give in accordance with the provisions of these ByLaws or as required by law.
Be custodian of the records and of the seal of the corporation and affix the seal, as authorized by law or the provisions of these ByLaws, to duly executed documents of the corporation.
Exhibit at all reasonable times to any director of the corporation, or to their agent or attorney, on request thereof, the ByLaws, and the minutes of the proceedings of the directors of the corporation.
In general, perform all duties incident to the office of Clerk and such other duties as may be required by law, by the Articles of Organization, or by these ByLaws, or which may be assigned to them from time to time by the Board of Directors.
SECTION 8. DUTIES OF THE TREASURER
Have charge and custody of, and be responsible for, all funds and securities of the corporation, and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the Board of Directors.
Receive, and give receipt for, moneys due and payable to the corporation from any source whatsoever.
Disburse, or cause to be disbursed, the funds of the corporation as may be directed by the Board of Directors, taking proper vouchers for such disbursements.
Keep and maintain adequate and correct accounts of the corporation’s properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses.
Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to their agent or attorney, on request therefore.
Render to the President and directors, whenever requested, an account of any or all of their transactions as Treasurer and of the financial condition of the corporation.
Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports.
In general, perform all duties incident to the office of Treasurer and such other duties as may be required by law, by the Articles of Organization of the corporation, or by these ByLaws, or which may be assigned to them from time to time by the Board of Directors.
SECTION 1. CODA FELLOWSHIP ASSEMBLY
The CoDA Fellowship Assembly shall have a regular meeting in the spring, and at other such times and at such places as the Directors of the Board or the Fellowship Assembly shall determine. The Fellowship Assembly shall consist of Fellowship representatives from any CoDA group in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. This Assembly will have the power and authority to elect new board members, to the extent permitted, except as may otherwise be provided by the ByLaws or provisions of law.
The CoDA Fellowship Assembly shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require.
SECTION 2. OTHER COMMITTEES
The corporation shall have such other committees as may from time to time be designated by resolution of the Board of Directors. These committees may consist of persons who are not also members of the board and shall act in an advisory capacity to the board.
SECTION 3. MEETINGS AND ACTION OF THE COMMITTEES
Meetings and action of committees shall be governed by, noticed, held and taken in accordance with the provision of these ByLaws concerning meetings of the Board of Directors, with such changes in the context of such ByLaw provisions as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular and special meetings of committees and the number for a quorum may be fixed by resolution of the Board of Directors or by the committee. The Board of Directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these ByLaws and the 12 Steps and 12 Traditions of CoDA.
EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
SECTION 1. EXECUTION OF INSTRUMENTS
The Board of Directors, except as otherwise provided in these ByLaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.
SECTION 2. CHECKS AND NOTES
Except as otherwise specifically determined by resolution of the Board of Directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the Treasurer or by an authorized member of the Board of Directors.
SECTION 3. DEPOSITS
All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.
SECTION 1. FEES AND CONTRIBUTIONS
CoDA group members make voluntary contributions through meetings and activities, which are in keeping with CoDA’s Twelve Traditions. There are no membership dues or fees for
membership in a CoDA group; all funds are voluntary contributions.
SECTION 2. AUTHORIZED SIGNATURES
All financial accounts will require an authorized signature. The authorized signers are the corporation’s Treasurer or an authorized member of the Board of Directors.
CORPORATE RECORDS, REPORTS AND SEAL
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall maintain electronically:
Minutes of all meetings of directors and committees of the board, indicating the time and place of holding such meetings, whether regular or special, how called, and the names of those present and the proceedings thereof;
Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains and losses;
A copy of the corporation’s Articles of Organization and ByLaws of the corporation as amended to date.
SECTION 2. CORPORATE SEAL
The Board of Directors may adopt, use and at will alter, a corporate seal. The seal shall be circular in form with the name of the corporation around the periphery and the year and state of incorporation within, or such other form as the directors may determine. Such seal shall be held by the Clerk. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument.
SECTION 3. DIRECTORS’ INSPECTION RIGHTS
Every director shall have the absolute right at any reasonable time to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the corporation and shall have such other rights to inspect the books, records and properties of this corporation as may be required under the Articles of Organization, other provisions of these ByLaws, and the provisions of law.
SECTION 4. RIGHT TO COPY AND MAKE EXTRACTS
Any inspection under the provisions of this Article may be made in person or by agent or attorney, and the right to inspection shall include the right to copy and make extracts.
SECTION 5. PERIODIC REPORT
The board shall cause any annual or periodic report required under law to be prepared and delivered to an office of this state, of this corporation, to be so prepared and delivered within the time limits set by law.
IRC 501(c)(3) TAX EXEMPTION PROVISIONS
SECTION 1. LIMITATIONS ON ACTIVITIES
No substantial part of the activities of this corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation [except as otherwise provided by Section 501(h) of the Internal Revenue Code], and this corporation shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of, or in opposition to, any candidate for public office.
Notwithstanding any other provisions of these ByLaws, this corporation shall not carry on any activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
SECTION 2. PROHIBITION AGAINST PRIVATE INUREMENT
No part of the net earnings of this corporation shall inure to the benefit of, or be distributable to, directors or trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of this corporation.
SECTION 3. DISTRIBUTION OF ASSETS
Upon the dissolution of this corporation, its assets remaining after payment, or provision of payment, of debts and liabilities of this corporation shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. Any and all assets will be turned over to CoDA, Inc., or any successor in interest. Any such assets not so disposed of shall be distributed to the federal government, or to a state or local government, for a public purpose. Such distribution shall be made in accordance with all applicable provisions of the laws of this state.
SECTION 4. PRIVATE FOUNDATION REQUIREMENTS AND RESTRICTIONS
In any taxable year in which this corporation is a private foundation as described in Section 509(a) of the Internal Revenue Code, the corporation: 1) shall distribute its income for said period at such time and manner as not to subject it to tax under Section 4942 of the Internal Revenue Code; 2) shall not engage in any act of self-dealing as defined in Section 4941(d) of the Internal Revenue Code; (3) shall not retain any excess business holdings as defined in Section 4943(c) of the Internal Revenue Code; (4) shall not make any investments in such manner as to subject the corporation to tax under Section 4944 of the Internal Revenue Code; and (5) shall not make any taxable expenditures as defined in Section 4945(d) of the Internal Revenue Code.
AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
Except as may otherwise specified under provisions of law, these ByLaws, or any of them, may be altered, amended, or repealed and new ByLaws adopted by approval of the Board of Directors.
CONSTRUCTION AND TERMS
If there is any conflict between the provisions of these ByLaws and the Articles of Organization of this corporation, the provisions of the Articles of Organization shall govern.
Should any of the provisions or portions of these ByLaws be held unenforceable or invalid for any reason, the remaining provisions and portions of these ByLaws shall be unaffected by such holding.
All references in these ByLaws to the Articles of Incorporation shall be to the Articles of Incorporation, Articles of Organization, Certificate of Incorporation, Organizational Charter, Corporate Charter, or other founding document of this corporation filed with an office of this state and used to establish the legal existence of this corporation.
All references in these ByLaws to a section or sections of the Internal Revenue Code shall be to such sections of the Internal Revenue Code of 1986 as amended from time to time, or to corresponding provisions of any future federal tax code.