Minutes of the May 5, 2018 Board Meeting
Ted (Clerk), Suzann (New Haven), Sandy (Gloucester) , David (Pres.), Juliet, (Treas.) Rob (Webmaster/Pine Meadow), Doris (Board), Nancy (Bristol CT), Crystal (Westfiled)
1. Opening Business Meeting: Chair opens the meeting with the Serenity Prayer.
2. Last Month’s Minutes: March Minutes approved as presented.
3. Group Service Representatives (GSR) Welcome and Update of Meetings:
New Haven (CT): Suzanne attendance down due to ACA convention
change format –
Milford CT. not on coda website can add to necoda.org as news item
sat at 5pm ,
gsr to be added to teds list
Northampton (MA) Sunday 12 Step: 15-20 people newcomers coming and going
Marblehead/Cape Ann(MA): Theresa – going strong 20-30
sponsorship workshop sat may 19 marblehead 1-230 community room
forward to email@example.com
sponsoring Portsmouth convention
Bennington (VT): 3 people. hosted Spring Assembly
Nashua(NH): 7-8 people.
Northampton (MA) Tuesday women’s meeting: doing well
Torrington(CT): now Collinsville in Canton. – change time to 7-830 – approx. 8 people
Worcester: 3 new members
can use Agawam NECoDA P.O. Box for registration for Campfire
Pine meadow new Hartford – attendance low – needs help Friday 7:30-845
Bristol: going steady – 3 newcomers – 4-8
4. Reports from Intergroup Trusted Servants:
A. Treasurer’s Report(Juliet)
Balance : $ 11,368.12
Ending balance: 10,310.47
Accepted as presented
Met with bookkeeper to finish taxes
B. Office Report/ Mailings(Kevin)
Vote was taken to eliminate office report/mailings line. All mailing information is on the website. People are being encouraged to join the Intergroup email listserv.
C. Communications Reports
paypal is working
test of electronic registration and payment for convention succeeded
payment and ask for refund – on completion of refund no charge to NECoDA
notification extra to pay with card
5.09 fee for .35 + 2.09%
build in fee next year – absorb transaction fee for this year
do need to pay someone to review before posting on the website?
integrate constant contact list w website
need work – outreach, sponsorship ,service positions need to be reviewed
looking for definitions or experiences
forum where others can post for online discussion –
D. Events Reports
New England Convention
Convention is booked into Sheraton in Portsmith NH. Theresa from the Marblehead group will be co-chair with David. The Northshore group is sponsoring the event.
David wants to schedule a date in May to visit the site.
Save the date flyer will be composed.
Hotel registration will be accessible via the website. Pay Pal and credit card payment are activated.
Logo / Slogan – 5 choices – to be done by June
Spring assembly will be April 21 in Bennington.
Need people to step up to be State (Voting Entity) Delegates for fall CSC
reaching out to others to pick up – include on invitation to Intergroup meeting
literature still substantial – bring to retreat in wildwood ask Pa if ok
willing to mail – order from Intergroup first
Will have Examples available w information
E. Outreach Reports
Any posting for the website should go to Rob the administrator. Any posting for general membership goes to David for Sprout.
F. Delegates Report
Hosting CSC 2020 - declined
Would NE individual groups like to underwrite “volunteers”
still do not have manpower
4. Reports From Special Committees
Chair asks active committees to make reports and may give the committee the floor.
(i.e. Convention Committee, Finance Committee or Mediation Committee, etc.)
5. Old Business/Unfinished Business and Special Orders
6. New Business
7. Adjournment of the Meeting
Meeting adjourned at 10.09
Next meeting: June 2, 9am