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Minutes of the June 2, 2018 Board Meeting

Present: Sandy (Gloucester), Juliet, Doris, Crystal, Rob

1. Opening Business Meeting: Chair opens the meeting with the Serenity Prayer.

2. Last Month’s Minutes: April Minutes approved as corrected.

3. Group Service Representatives (GSR) Welcome and Update of Meetings:

Marblehead/Cape Ann(MA): Sandy (Gloucester),

both meetings in 20’s plus

mystical / fear alleviated – looking forward to co-sponsoring

may do follow up

appreciated materials from Assembly workshop

Bennington - Juliet,

3 members – one of whom calling in

July 3rdchanging meeting to Tuesday

Northampton, Tuesday - Doris,

brought materials from Assembly to meeting

also lack of sponsors

Westfield - Crystal,


Pine Medow - Rob

2-3 regular attendees – still shaky

4. Reports from Intergroup Trusted Servants:

A. Treasurer’s Report(Juliet)

May 2018

Starting Balance : $10,3140.47

Income: $ 140

Expenses: $ 210.19

Ending balance: $ 10,240.28

Accepted as presented

Taxes finalized and submitted

C. Communications Reports


still looking to furnish website

need work – outreach, sponsorship ,service positions need to be reviewed

looking for definitions or experiences

integrate constant contact list w website – need to meet

$45/mo sprout

what is sprout doing for us

$20.19 /mo for constant contact

other options – ie mail chimp

not using effectively

unsubscribe – at bottom of every email

through website

collates - manages email addresses

any email would go out through web

individuals opt in and/or out

currently no one crunching the data

have not generated anything for e-mailings

happenings in New England

need some one to create content for newsletter

Rob willing to show how to format

need to review using constant contact

integrate constant contact list w website

blog invitations sent -

forum where others can post for online discussion –

communication - are emails getting answered ?

York Correctional in CT looking for support to set up group

Hospitals and Institutions Committee CoDA,Inc.

who / how respond

Doris to be added to distribution list for incoming e-mails

D. Events Reports

New England Convention

Convention is booked into Sheraton in Portsmith NH. Theresa from the Marblehead group will be co-chair with David. The Northshore group is sponsoring the event.

David wants to schedule a date to visit the site.

Save the date flyer composed and submitted for changes – see below

Hotel registration will be accessible via the website. Pay Pal and credit card payment are activated.

Logo / Slogan is HIGHER POWERED

color is yellow

getting active


Need people to step up to be State (Voting Entity) Delegates for fall CSC

reaching out to others to pick up – include on invitation to Intergroup meeting

literature still substantial – bring to retreat in wildwood ask Pa if ok

willing to mail – order from Intergroup first

Will have Examples available w information

E. Outreach Reports

Any posting for the website should go to Rob the administrator. Any posting for general membership goes to David for Sprout.

F. Delegates Report


4. Reports From Special Committees

Chair asks active committees to make reports and may give the committee the floor.

(i.e. Convention Committee, Finance Committee or Mediation Committee, etc.)

5. Old Business/Unfinished Business and Special Orders

6. New Business

confirmation officers - tabled

clarification around mission – to create mission - tabled

Need host for Fall Assembly – please contact NECoDA if interested

Rob will post on website

Convention Flyer

Bold Cutoff date

For room cancellations hotel policy prevails

7. Adjournment of the Meeting

Meeting adjourned at 10:35

Next meeting: July 7, 9am

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