Minutes of the June 2, 2018 Board Meeting
Present: Sandy (Gloucester), Juliet, Doris, Crystal, Rob
1. Opening Business Meeting: Chair opens the meeting with the Serenity Prayer.
2. Last Month’s Minutes: April Minutes approved as corrected.
3. Group Service Representatives (GSR) Welcome and Update of Meetings:
Marblehead/Cape Ann(MA): Sandy (Gloucester),
both meetings in 20’s plus
mystical / fear alleviated – looking forward to co-sponsoring
may do follow up
appreciated materials from Assembly workshop
Bennington - Juliet,
3 members – one of whom calling in
July 3rdchanging meeting to Tuesday
Northampton, Tuesday - Doris,
brought materials from Assembly to meeting
also lack of sponsors
Westfield - Crystal,
workshop
Pine Medow - Rob
2-3 regular attendees – still shaky
4. Reports from Intergroup Trusted Servants:
A. Treasurer’s Report(Juliet)
May 2018
Starting Balance : $10,3140.47
Income: $ 140
Expenses: $ 210.19
Ending balance: $ 10,240.28
Accepted as presented
Taxes finalized and submitted
C. Communications Reports
Website
still looking to furnish website
need work – outreach, sponsorship ,service positions need to be reviewed
looking for definitions or experiences
integrate constant contact list w website – need to meet
$45/mo sprout
what is sprout doing for us
$20.19 /mo for constant contact
other options – ie mail chimp
not using effectively
unsubscribe – at bottom of every email
through website
collates - manages email addresses
any email would go out through web
individuals opt in and/or out
currently no one crunching the data
have not generated anything for e-mailings
happenings in New England
need some one to create content for newsletter
Rob willing to show how to format
need to review using constant contact
integrate constant contact list w website
blog invitations sent -
forum where others can post for online discussion –
communication - are emails getting answered ?
York Correctional in CT looking for support to set up group
Hospitals and Institutions Committee CoDA,Inc.
who / how respond
Doris to be added to distribution list for incoming e-mails
D. Events Reports
New England Convention
Convention is booked into Sheraton in Portsmith NH. Theresa from the Marblehead group will be co-chair with David. The Northshore group is sponsoring the event.
David wants to schedule a date to visit the site.
Save the date flyer composed and submitted for changes – see below
Hotel registration will be accessible via the website. Pay Pal and credit card payment are activated.
Logo / Slogan is HIGHER POWERED
color is yellow
getting active
Assemblies
Need people to step up to be State (Voting Entity) Delegates for fall CSC
reaching out to others to pick up – include on invitation to Intergroup meeting
literature still substantial – bring to retreat in wildwood ask Pa if ok
willing to mail – order from Intergroup first
Will have Examples available w information
E. Outreach Reports
Any posting for the website should go to Rob the administrator. Any posting for general membership goes to David for Sprout.
F. Delegates Report
N/R
4. Reports From Special Committees
Chair asks active committees to make reports and may give the committee the floor.
(i.e. Convention Committee, Finance Committee or Mediation Committee, etc.)
5. Old Business/Unfinished Business and Special Orders
6. New Business
confirmation officers - tabled
clarification around mission – to create mission - tabled
Need host for Fall Assembly – please contact NECoDA if interested
Rob will post on website
Convention Flyer
Bold Cutoff date
For room cancellations hotel policy prevails
7. Adjournment of the Meeting
Meeting adjourned at 10:35
Next meeting: July 7, 9am
