Minutes of the May 5, 2018 Board Meeting

June 2, 2018

Posted by:

Ted (Clerk), Suzann (New Haven), Sandy (Gloucester) , David (Pres.), Juliet, (Treas.) Rob (Webmaster/Pine Meadow), Doris (Board), Nancy (Bristol CT), Crystal (Westfiled)


1.  Opening Business Meeting:  Chair opens the meeting with the Serenity Prayer.


2.  Last Month’s Minutes:    March Minutes approved as presented.


3.  Group Service Representatives (GSR) Welcome and Update of Meetings:


New Haven (CT):  Suzanne attendance down due to ACA convention

            change format –

Milford CT. not on coda website  can add to necoda.org as news item

            sat at 5pm , 

            gsr to be added to teds list 

Northampton (MA) Sunday 12 Step:   15-20 people newcomers coming and going 

Marblehead/Cape Ann(MA):  Theresa – going strong 20-30

            sponsorship workshop sat may 19 marblehead 1-230 community room 

            forward to webmaster@necoda.org


            Newburyport: 10-12

            sponsoring Portsmouth convention

Bennington (VT): 3 people. hosted Spring Assembly

Nashua(NH): 7-8 people. 


Northampton (MA) Tuesday women’s meeting:  doing well  

Torrington(CT): now Collinsville in Canton.  – change time to 7-830 – approx. 8 people 

Westfield (MA):  

Worcester:  3 new members 

            Campfire connection 

                        can use Agawam  NECoDA P.O. Box  for  registration for  Campfire 

Pine meadow new Hartford – attendance low – needs help Friday 7:30-845

Bristol:  going steady – 3 newcomers – 4-8 


4.  Reports from Intergroup Trusted Servants:


A. Treasurer’s Report(Juliet)


        Balance :                    $ 11,368.12          

       Income:                           197.54

       Expenses:                         1255.19               

       Ending balance:            10,310.47       

Accepted as presented

Met with bookkeeper to finish  taxes


B. Office Report/ Mailings(Kevin)


Vote was taken to eliminate office report/mailings line. All mailing information is on the website. People are being encouraged to join the Intergroup email listserv. 


C. Communications Reports




paypal is working 

test of electronic registration and payment for convention succeeded 

            payment and ask for refund – on completion of  refund no charge to NECoDA 

notification extra to pay with card  

            5.09 fee for  .35 + 2.09%

            build in fee next year – absorb transaction fee for this year 


do need to pay someone to review before posting on the website?


integrate constant contact list w website

need work – outreach, sponsorship ,service positions need to be reviewed 

            looking for definitions or experiences 

forum where others can post for online discussion – 


D. Events Reports


 New England Convention 


Convention is booked into Sheraton in Portsmith NH.  Theresa from the Marblehead group will be co-chair with David. The Northshore group is sponsoring the event. 

David wants to schedule a date in May to visit the site. 

Save the date flyer will be composed. 

Hotel registration will be accessible via the website. Pay Pal and credit card payment are activated. 


Logo / Slogan – 5 choices – to be done by June 

getting active



 Spring assembly will be April 21 in Bennington.

Need people to step up to be State (Voting Entity) Delegates for fall CSC

reaching out to others to pick up – include on invitation to Intergroup meeting

literature still substantial – bring to retreat in wildwood ask Pa if ok 

            willing to mail – order from Intergroup first

Will have Examples available w information

E. Outreach Reports


    Any posting for the website should go to Rob the administrator. Any posting for general membership goes to David for Sprout.  


F. Delegates Report

       Hosting CSC 2020 - declined

Would NE individual groups like to underwrite “volunteers”

still do not have manpower  




4.  Reports From Special Committees

            Chair asks active committees to make reports and may give the committee the floor.

            (i.e. Convention Committee, Finance Committee or Mediation Committee, etc.)


5.  Old Business/Unfinished Business and Special Orders



6.  New Business



7.  Adjournment of the Meeting



Meeting adjourned at 10.09

Next meeting: June 2, 9am 


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