Minutes of the June 2, 2018 Board Meeting

June 2, 2018

Posted by:

Present: Sandy (Gloucester), Juliet, Doris, Crystal, Rob 


1.  Opening Business Meeting:  Chair opens the meeting with the Serenity Prayer.


2.  Last Month’s Minutes:    April Minutes approved as corrected.


3.  Group Service Representatives (GSR) Welcome and Update of Meetings:


Marblehead/Cape Ann(MA):  Sandy (Gloucester), 

            both meetings in 20’s plus 

            mystical / fear alleviated – looking forward to co-sponsoring 

            may do follow up 

            appreciated materials from Assembly workshop

Bennington - Juliet, 

            3 members – one of whom calling in 

            July 3rdchanging meeting to Tuesday

Northampton, Tuesday - Doris, 

            brought materials from Assembly to meeting 

            also lack of sponsors 

Westfield - Crystal, 


Pine Medow - Rob

            2-3 regular attendees – still shaky 


4.  Reports from Intergroup Trusted Servants:


A.  Treasurer’s Report(Juliet)

May 2018

Starting Balance :               $10,3140.47                 

Income:                                $        140

Expenses:                             $        210.19              

Ending balance:                  $ 10,240.28 

Accepted as presented

Taxes finalized and submitted   


C.  Communications Reports




still looking to furnish  website 

need work – outreach, sponsorship ,service positions need to be reviewed 

            looking for definitions or experiences 


            integrate constant contact list w website – need to meet 

                        $45/mo sprout 

                                    what is sprout doing for us 

                        $20.19 /mo for constant contact 


                        other options – ie mail chimp 

                        not using effectively 

                        unsubscribe – at bottom of every email 

                                    through website 

                        collates - manages email addresses 

                        any email would go out through web 

                                    individuals opt in and/or out 

                                    currently no one crunching the data 


            have not generated anything for e-mailings

            happenings in New England 

            need some one to create content for newsletter

            Rob willing to  show how to format 

            need to review using constant contact 

            integrate constant contact list w website

blog invitations sent - 

forum where others can post for online discussion –


            communication - are emails getting answered ?

                        York Correctional  in CT looking for support to set up group 

                        Hospitals and Institutions Committee CoDA,Inc.

                        who / how respond 


            Doris to be added to distribution list for incoming e-mails 


D.  Events Reports


      New England Convention 


Convention is booked into Sheraton in Portsmith NH. Theresa from the Marblehead group will be co-chair with David. The Northshore group is sponsoring the event. 

David wants to schedule a date to visit the site. 

Save the date flyer composed and submitted for changes – see below

Hotel registration will be accessible via the website. Pay Pal and credit card payment are activated. 


Logo / Slogan is HIGHER POWERED

            color is yellow 

getting active




Need people to step up to be State (Voting Entity) Delegates for fall CSC

reaching out to others to pick up – include on invitation to Intergroup meeting

literature still substantial – bring to retreat in wildwood ask Pa if ok 

            willing to mail – order from Intergroup first

Will have Examples available w information

E.  Outreach Reports


     Any posting for the website should go to Rob the administrator. Any posting for general membership goes to David for Sprout.  


F. Delegates Report




4.  Reports From Special Committees

            Chair asks active committees to make reports and may give the committee the floor.

            (i.e. Convention Committee, Finance Committee or Mediation Committee, etc.)


5.  Old Business/Unfinished Business and Special Orders


6.  New Business


confirmation officers - tabled     


clarification around mission – to create mission - tabled


Need host for Fall Assembly – please contact NECoDA if interested 

            Rob will post on website 


Convention Flyer 

            Bold Cutoff date 

            For room cancellations hotel policy prevails 


7.  Adjournment of the Meeting


Meeting adjourned at 10:35

Next meeting: July 7, 9am 


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